Shipedge offers a highly customizable pricing list generator so you can adjust to your individual customers and their often competing pricing expectations. This generator breaks down different services you offer into parts so that the system can automatically add them together as you fill orders. Here is the view:
It might seem like a lot of information, but it’s much simpler when broken down into parts.
Billing Cycle Fees
1.Billing Cycle (days) – How often you send your customers an invoice.
2. System Fee / 30 Days – If you want to charge customers for using the system we can enter that here. Let’s make a note that the system uses 30 days cycles to prorate for your billing cycle, so this number needs to account for that. In other words, if you bill your customer for $20 every two weeks (14 days), this number should be 42.86, or however precise, not merely doubled to $40.
3. Charge for Packaging – This gives you the option to charge for packaging in case the customer provides their own, the items don’t need to be packaged, or your packaging fees are included elsewhere such as Pick&Pack.
4. Min Handling/Storage – This option is available if you want to set a minimum to bill your customers each billing cycle. The reasoning behind this is to ensure that all of your customers are worth your energy while also allowing you both the flexibility to negotiate on how you charge. For example, consider a customer who expects to ship 1000 orders a month and negotiates their billing structure to reflect that. If you include a minimum, it will protect you against the down months when they only ship 500 orders.
- Handling only – The minimum will be reflected in the Handling costs, and any other additional costs will be added on top.
- Handling, Handling Plus, and Man Hour – The minimum is reflected in all of your warehouse services except storage. Handling Plus in the case refers to any additional work or value added services associated with the order.
- All – The minimum is refers to all warehouses services, as well as packaging and label costs.
- Min handling is storage – In this case the storage fee offsets the need to set a minimum handling.
5. Min-Handling / 30 days This is the box where you set the minimum fee. Note again that this is over 30 days, so adjust if you have a different billing cycle
6. Warehouse Fee – For some clients this is distinct from System fee.
- Min Storage vs. Fixed Fee – This number can be used as a fixed warehouse fee or be set as a minimum storage fee.
7. COD Add Funds to Acc. Balance – Only necessary for customers who use a Cash On Deliver model.
Pick & Pack (Fulfillment)
1. Base Package Fee – A fee that will applied to every package your process.
2. Line-Item / SKU fee – A fee that will be applied each time you add a new SKU to an order.
3. Pick Unit fee – A fee that will be applied to each unit in an order.
Other Labor (Value Added Services
4. Cost Man Hour – A cost you charge for the work of the warehouse employees. When you calculate an invoice, there will be an option to use this number in concert with the number of hours and workers involved.
5. Cost photo – A fee applied to any photos sent to a customer for QC or clarification.
6. Handling tiers – These are preset pricing tiers you can set up by clicking the configurations button. The documentation for Handling Tiers will be online soon. Note: Configurations can also be accessed through hovering over billing, clicking “Price Plans” and clicking “Handling Tiers.
7. Order Processing Fee – A fee that will be added to every order, in addition to Base Package Fee. This fee should mostly be assessed for distribution clients or clients to whom you ship orders with multiple packages. For orders with only one package, it will be essentially a redundant “order fee.”
8. Pick Case Fee – A fee applied when a whole case is picked. This fee corrects for the fact that an order of two cases may manifest as two units (packed cases) or one packed case and multiple units out of two other cases. Note: This is associated with the SKU attribute CaseQty. In order for the system to calculate when a case has been picked, this number should be kept up to date.
9. Receiving SKU Fee – A fee applied for each SKU received.
10. Receiving QTY fee – A fee applied to each unit received.
1. Billing Model –
- Bin Volume – This option will charge the customer for the number of bins they use during the day. If a SKU is moved to three bins in one day, the customer will be charged for all three bins.
- Daily Bin Volume – This option will assess how many bins the customer is using per day. More specifically, the system takes a snapshot of how many bins a customer is using at 11 pm.
- Daily Locations – This will apply a fee based on how many locations the customer is using each day
- Product Volume – This will apply a fee based on only the volume of your customers products, not including any bins they are located in .
- Free Storage – This option eliminates storage fees.
2. Storage Cycle – Note that this is distinct from the billing cycle
3. Model: Product Volume – If you select Product Volume from the Billing Model drop-down, this box will auto-fill with the number 1728. That is the number of inches in a cubic foot. The reason for this is that the dimensions of all inventory are in inches per the requirements of the shipping companies. This box helps the system translate from dimensions. For international warehouses who use different units of measurement, this box will need to be filled in manually.
4. 30 Days Standard # Storage Fee – A fee for products located in Standard storage
5. 30 Days Special #S Storage Fee – A fee for products located in Special storage
6. 30 Days Top T Storage Fee – A fee for products located in Top storage
7. 30 Days Floor F Storage Fee – A fee for products located in Floor storage
8. 30 Days Pallet P Storage Fee – A fee for products located in Pallet storage